Payment Officer (FMG/AT 2)

Key Responsibilities

• Prepares Payment Vouchers; 
• Prepares and inserts foreign payments, credit card payments, petty cash reimbursement and foreign exchange request on Web Portal; 
• Receives invoices, claims, bills etc. and clears commitment to generate Payment Vouchers ensuring the correctness of details regarding: 
  • Payee; 
  • Amounts payable;
  • Account codes; 
  • Purpose or description of payment; 
  • Authority or file reference; 
  • Invoices, claims bills etc. duly certified for processing. 
• Prepares utility matrix on a monthly basis; 
• Prepares and distributes Digicel and Flow Bills for payment. 
• Relieves Cashier daily; 
• Receives cheques for printing, assigning cheque number to payment voucher and obtaining the required signatures; 
• Files Payment Vouchers and affix paid st& 
• Maintains the following Registers: 
  • Utility (Flow, Digicel, Cable & Internet); 
  • Rent; 
  • Contract; 
  • Travel claim; 

Required Knowledge, Skills and Competencies

Core: 

• Oral and written communication 
• Customer & quality focus; 
• Teamwork & co-operation; 
• Integrity; 
• Compliance; 
• Interpersonal skills; 
• Change management. 

Technical: 

• Analytical thinking 
• Problem solving and decision-making 
• Initiative 
• Planning and organizing 
• Goal/result oriented 
• Use of technology – Proficient in the use of relevant computer applications (Microsoft Office Suite) 
• Knowledge of Staff Orders for the Public Service and Public Service Regulations
• Ability to manage limited resources in order to achieve outputs 
• Knowledge of FAA Act and acts related to Statutory Bodies and Government Companies.

Minimum Required Qualification and Experience

• AAT level 2; 
• ACCA-CAT Level B/Level 2; 
• NVQJ Level 2, Accounting; 
• Certificate in Accounting from an accredited University; 
• Completion of second year of the B.Sc. in Accounting or Management Studies with Accounting or BBA Degree at an accredited University; 
• ASc. Degree in Business Studies/Business Administration/Management Studies;
• ASc. Degree in Accounting from the Management Institute for National Development (MIND); 
• Certificate in Government Accounting Level 2. 

Special Conditions Associated with the Job

• May be required to work beyond normal working hours;

Please note that only shortlisted applicants will be contacted.