PEPAS Administrator (GMG/AM 3)

KEY RESPONSIBILITIES:

Technical/Professional Responsibilities 

• Maintains reference tables to include the update of establishment for ministries, departments and agencies, salary revisions, job classification mapping tables; 
• Responds to queries by users of the system; 
• Assists with the classification and coding of records and document for use in the administration of pension, retirement and death benefits; 
• Validates records and information for entry into the PEPAS database; 
• Validates employees records in accordance with service credit reports, the establishment and staffing arrangements of the MDAs and the relevant reference tables in the PEPAS system; 
• Transfers and updates information/data within the PEPAS for existing employees across MDAs consistent with the changes in the machinery of government eg. Creation of new organizations, mergers, transfer of subjects etc.; 
• Receives/accesses applications for pension and other retirement benefits;
• Verifies SCR submissions from MDAs; 
• Prepares indebtedness check and /or Trustee in Bankruptcy spreadsheets and dispatch to Accountant General Department 
• Researches and collates information in response to access to information requests related to pension administration; 
• Uploads relevant information and correspondence to PEPAS;
• Process and dispatches outgoing documents; 
• Scan and or photocopy documents; 
• Retrieves and stores files/information; 
• Prepares monthly reports. 

Other Responsibilities 

• Performs other related activities as requested 

REQUIRED COMPETENCIES:

• Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities 
• Knowledge of the PEPAS and other related computerized systems.
• Knowledge of the operations and functions of Pensions Administration Unit
• Ability to transfer user requests into reporting specification 
• Basic knowledge of pension statutes, legislations, regulations policies and procedures 
• Knowledge of records management practices in the Public Sector.
• Knowledge of relevant legislations such as Access to Information Act, Archival Act, FAA Act 
• Excellent Interpersonal skills: 
• The ability to communicate proficiently orally, in writing, 
• The ability to work effectively under pressure. 
• Ability to organize work and utilize good time management techniques to meet critical deadlines. 
• High levels of professionalism and integrity 
• Attention to detail and accuracy 
• Ability to work independently and as a part of a team 
• Knowledge of office management and administrative procedures and practices
• Knowledge of the principles and practices of public administration

QUALIFICATION AND EXPERIENCE:

• Diploma/Associate Degree in Public Administration, Business Administration/Information or Records Management. 
• Training in PEPAS 
• Two (2) years working experience.

Please note that only shortlisted applicants will be contacted.