Procurement Officer (GMG/SEG 1)

Key Responsibilities

• Prepares contracts. 
• Coordinates public procurement tender opening and closing exercises 
• Drafts Terms of References (TOR), Request for Proposals (RFP) and standard bidding documents 
• Prepares addenda to tender documents 
• Reviews tender evaluation reports 
• Ensures that all Ministry contracts are reviewed by the Legal Department
• Assesses quotations and makes recommendations for award 
• Assists with negotiations suppliers/contractors to obtain best prices and value for money
• Maintains Contract Register and updates PO Listing/Register 
• Liaises with stores to maintain re-order levels
• Liaises with Finance and Accounts Division to ensure compliance with contract conditions for payments and other procurement guidelines 
• Liaises with suppliers and assists in resolving discrepancies on a timely basis
• Assists with preparation and presentation of recommendations to the Procurement Committee
• Maintains data file with Government of Jamaica Procurement Procedures
• Prepares Purchase Orders 
• Prepares contracts for each procurement submissions 
• Prepares contract award letters 
• Uploads tender on GOJ Electronic Portal 
• Reviews and prepares all tender reports and make presentations to Procurement Committee, MOF&PS Sector Committee, Contracts Committee and OPM
• Keeps track of the procurement process of each submission from preparation of Tender Reports to job completion and Contract termination 

Management/Administrative 

• Prepares Individual Work Plans; 
• Assists in ensuring that the Branch has sufficient and appropriate physical resources to enable the staff to perform their duties efficiently and effectively; 
• Participates in regular staff meetings and ad-hoc meetings, as necessary to discuss task scheduling and any other issues/problems that impact the Branch so as to provide solutions to achieve objectives; 
• Maintains effective working relationships with external and internal stakeholders and clients, ensuring that the Branch provides a consistently high level of service to them. 

Required Knowledge, Skills and Competencies

• Sound knowledge of tax laws and treaties 
• Sound knowledge of taxation policies 
• A sound working knowledge of multilateral and bilateral trade agreements to which Jamaica is signatory 
• Strong knowledge of direct and indirect taxes as well as emerging taxes 
• Working knowledge in Human Resource Management practices. 
• Strong research and analytical skills 
• Sound knowledge of computer applications 
• Possess excellent written and oral communication skills 
• Possess and exercise high integrity and ethical standards 
• High attention to detail/ focus 
• Problem Solving and Analysis – Possess the ability to identify and analyze work related problems and generate innovative or appropriate solutions 
• Communication –Possess excellent written and oral communication skills
• Initiative – Ability to exercise initiative and sound judgment 
• Integrity – Possess the ability to act within guidelines, honesty, conduct business transactions, and treat these in a confidential manner. 
• Interpersonal Skills – Possess the ability to interact co-operatively with others and to build long term internal and external relationships; extensive network of professional contacts in the government and tax space 
• Time Management – Superior time management skills with respect to setting priorities and managing multiple workflows against tight deadlines. 

Minimum Required Qualification and Experience

• Master’s Degree in Economics/Public Finance/International Relations or equivalent qualifications; 
• Seven (7) to eight (8) years' experience in policy design and implementation, quantitative research/analysis. 

Special Conditions Associated with the Job

• Visit suppliers to determine the quality of goods to be procured; 
• May be required to work beyond normal working hours and on weekends.

Please note that only shortlisted applicants will be contacted.