Public Procurement E-Services (GMG/SEG 2)

JOB PURPOSE:

Under the guidance of the Senior Director Public Procurement E- Services, the Public Procurement E- Services Analyst responsibility is to assist in providing high quality procurement support services in reviewing bidding documents, evaluating information received, negotiating with suppliers and selecting suppliers as needed, those responsibilities also include the timely procurement of e-GP related hardware and software. The incumbent is required to conduct evaluation and analysis of risks inherent to the system and the public procurement process and implement risk management strategies to minimize or mitigate risk exposure associated with e-GP system. 

KEY RESPONSIBILITIES:

Technical/Professional Responsibilities 

• Assists in preparing documents related to the bidding process, evaluations, supplier negotiation and selection; 
• Ensures the timely procurement of e-GP related hardware and software;
• Represents the MOF&PS while serving as their liaison with the IDB and NCC; 
• Prepares all tender reports for submission to the Procurement Committee, Sector Committee, NCC and IDB where appropriate; 
• Maintains records of the procurement process for each submission from the preparation of the tender documents to job completion and contract termination; 
• Provide advice, support and assistance to members of the PEU, related to all aspects of the procurement process and procedures. 
• Keep abreast of all relevant updates to the GOJ and IDB procurement procedures. 
• Schedule and attend meetings with representatives of the IDB and NCC in order to support the PEU’s position on the review of contract award recommendations. 
• Ensure that the Procurement Committee and NCC submission requirements are adhered to and that the appropriate documentation in respect of received Bids and or Proposals is upheld. 
• Deliver timely responses to queries from internal and external customers. 

Management/Administrative Responsibilities 

• Contributes to the development of policies, procedures, programs, scripts, as required; 
• Ensures compliance with relevant laws, regulations, policies, procedures and Instructions governing the operations of the Branch; 
• Monitors the use of the electronic system to ensure that they are in keeping with the procedures; 
• Attends management meetings and reports on Public Procurement/System related activities; 

Human Resource Responsibilities 

• Participates in the development of the individual work plan 

Customer Service Responsibilities 

• Maintains customer service principles, standards and measurements;
• Identifies and incorporates the interests and needs of customers in business process design; 
• Ensures critical success factors are identified and meets expectations; 

Other Responsibilities 

• Performs any other related duties and functions as may be required from time to time. 

REQUIRED COMPETENCIES:

• Sound Knowledge of the e-GP and other related computerized systems
• Sound knowledge of the operations and functions of the Office of the Public Procurement 
• Sound knowledge of public procurement statutes, legislations, regulations policies and procedures 
• Knowledge of records management practices in the Public Sector
• Knowledge of relevant legislations such as Access to Information Act, Archival Act, FAA Act 
• Advanced IT skills in relation to Word, PowerPoint, Excel and MS Project or other project tool 
• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision making skills 
• Ability to influence and motivate others 

QUALIFICATION AND EXPERIENCE:

• Bachelor’s Degree in Business Administration, Management Studies OR Management Information Systems OR equivalent from a recognized tertiary institution; 
• Knowledge of GOJ Public Procurement Policies, Procedures and Legislations as well as IADB Procurement Policies and Procedures; 
• Three (3) years of experience in Public Procurement.

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.