Public Procurement E-Services (GMG/SEG 2)

JOB PURPOSE:

Under the guidance of the Director Public Procurement e-Services, the Public Procurement e-Services Analyst performs a variety of complex duties related to the design, testing, implementation and management of electronic tools used in public procurement. The incumbent evaluates and analyses inherent systems risks as well as risks in the public procurement process, and implements appropriate strategies to minimize or mitigate risk exposure associated with electronic procurement systems. 

KEY RESPONSIBILITIES:

Technical/Professional Responsibilities 

• Coordinates and collaborates with OPPP functional units regarding programming needs; analyzes, codes and tests programmes; 
• Leads or assists in the implementation of electronic tools to improve whole of government procurement performance; 
• Performs a variety of functions in troubleshooting and resolving software and hardware concerns; 
• Maintains, installs and upgrades file servers and other network hardware as required; 
• Creates training outlines and handouts for in-house and GOJ wide training of procurement practitioners; 
• Provides training and support for procurement practitioners and OPPP staff through workshops and other training sessions; 
• Advises on new trends and innovations in electronic public procurement tools; 
• Assists in the procurement of systems and tools through preparation of specifications, evaluation criteria etc; 
• Participates in contract negotiations where necessary; 

Management/Administrative Responsibilities 

• Assists with developing policies, procedures, programs, scripts, as required; 
• Ensures compliance with relevant laws, regulations, policies, procedures and Instructions governing the operations of the Branch;
• Monitors the use of the electronic system to ensure that they are in keeping with the procedures; 
• Attends management meetings and reports on Public Procurement/System related activities; 

Customer Service Responsibilities 

• Maintains customer service principles, standards and measurements;
• Identifies and incorporates the interests and needs of customers in business process design; 
• Ensures critical success factors are identified and meets expectations;
• Prepares quarterly and/or annually Customer Service reports in accordance with established standards. 

Other Responsibilities 

• Performs all other duties and functions as may be required from time to time. 

REQUIRED COMPETENCIES:

• Sound Knowledge of electronic public procurement tools and other related computerized systems 
• Sound knowledge of the operations and functions of the Office of the Public Procurement 
• Sound knowledge of public procurement operations including regulations, policies and procedures 
• Knowledge of records management practices in the Public Sector
• Knowledge of relevant legislations such as Access to Information Act, Archival Act, FAA Act 
• Advanced IT skills in relation to Word, PowerPoint, Excel and MS Project or other project tool 
• Analyse, design, program and maintain information systems and peripherals 
• Conduct needs assessment and feasibility studies 
• Troubleshoot hardware and software problems 
• Analyse data and develop logical solutions to complex computer application and programming problems 
• Identify, evaluate and solve program problems 
• Make recommendations in information system selection and software application packages 
• Instruct and train staff in information system operations 
• Understand and follow oral and written instructions 
• Work independently in the absence of supervision 
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work 
• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision making skills 
• Ability to influence and motivate others 

QUALIFICATION AND EXPERIENCE:

• Bachelor’s Degree in Computer Science OR Information Systems, OR equivalent from a recognized tertiary institution. 
• One - two years’ experience in a similar role 
• Knowledge of GOJ Public Procurement Policies, Procedures and Legislations

Please note that only short-listed applicants will be contacted