Records Officer 1 (PIDG/RIM 2)

Key Responsibilities

Technical/Professional: 

• Creates, updates and maintains physical personnel files, for auditing purposes; 
• Receives, stores and retrieves information and files, as per request; 
• Files correspondence in chronological order, via referencing the Minute Sheets; 
• Responds to queries about records and files; 
• Digitizes all documents on employees’ personnel files and uploads onto the MyHr+ system;
• Maintains personnel files on MyHr+ system, through periodic updates; 
• Updates start date for functional situations, which includes rehire, temporary employment or end of contract on the MyHr+ system; 
• Sorts documents and uploads to specific folders, based on prescribed standards, for upload to the MyHr+ system; 
• Manages the movement of files in and out of the HR Registry; 
• Creates label for shelves and cabinets, and ensures that files are appropriately filed in cabinets; 
• Updates employees’ leave information, from time to time, on the MyHr+ system; 
• Provides assistance to internal and external clients on issues relating to the MyHr+; 
• Sorts and dispatches mail/correspondence to customers/clients; 
• Assists with research requests; 
• Performs other related duties that may be assigned, from time to time. 

Required Knowledge, Skills and Competencies

• Excellent interpersonal and customer service skills 
• Good oral and written communication skills 
• Appropriate personal presentation and decorum 
• Knowledge of Microsoft Office Suite and search engines 
• Ability to multi-task 
• Able to use initiative 
• Confidential 
• Sound integrity 

Minimum Required Qualification and Experience

• Graduated from a Secondary Institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus three to four (3 – 4) years’ experience as a Records Clerk, or an equivalent academic training and experience. 

Please note that only shortlisted applicants will be contacted.