Records Officer 2 (PIDG/RIM 3)

Key Responsibilities

Technical/Professional: 

• Maintains store ledger(s); 
• Cross-references ledger entries and goods received; 
• Inventories newly acquired items and furniture and maintains inventory; 
• Keeps store ledger up to date and issues chemicals, stationery and equipment;
• Collects goods from suppliers and loads and unloads vehicles; 
• Checks prices and quality of goods; 
• Processes goods and services ordered; 
• Orders and processes goods and services for the smooth running of the Food Storage and Prevention of Infestation Division (FSPID); 
• Conducts stocktaking to reflect stock balances; 
• Issues stationery, chemicals and equipment; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal skills 
• Good oral and written communication skills 
• Good teamwork and co-operation skills 
• Good customer and quality focus skills 
• Good planning and organizing skills 

Technical: 

• Sound knowledge of Inventory/Supplies Management 
• Good knowledge of the operations of Government/Ministry’s policies and procedures
• Good knowledge of the GOJ Procurement guidelines 
• Sound knowledge of GOJ Records Management policies, procedures and practices
• Good accounting background 
• Proficient in the relevant computer applications 

Minimum Required Qualification and Experience

• High School graduate with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject and training in Records and Information Management Systems, procedures and practices and automated technologies as it relates to Records Management and/or the area of operation; 
• Five or more (5+) years’ experience in the particular field. 

Special Conditions Associated with the Job

• Handles hazardous chemicals; 
• May be required to work beyond normal working hours. 

Please note that only shortlisted applicants will be contacted.