Secretary 2 (OPS/SS 2)

Key Responsibilities

• Takes dictation and reproduces letters, memoranda and reports from draft; Attends meetings to record Minutes and reproduces same for circulation; Responds to routine and other correspondence; 
• Files correspondence and other materials and maintains a record of the movement of files; Maintains a system for the control of permanent and other files; 
• Faxes and makes photocopies of documents; 
• Maintains diary and schedules appointments and meetings; 
• Accesses and sends e-mail, via internet; 
• Directs telephone calls and messages; 
• Assembles and disseminates information to internal and external personnel, as requested;
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good interpersonal skills 
• Excellent oral and written communication skills 
• Excellent customer relations skills 
• Good problem-solving and conflict management skills 

Technical: 

• Proficient in the use of relevant computer applications 
• Sound knowledge of web-based research techniques 
• Knowledge of the operations of Government/Ministry’s policies and procedures 

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent, with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND); 

OR 

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School, with at least three (3) years’ experience in the field. 
• At this level Shorthand at a speed of 80-100 words per minute would be an assist.

Please note that only shortlisted applicants will be contacted.