Senior Disbursement Officer

Key Responsibilities:

Technical/Professional Responsibilities 

• Reviews invoices entered into AccPac (Payables Module) for accuracy and completeness 
• Reviews payment vouchers initiating payment to supplier and other stakeholders for accuracy and completeness 
• Reviews and Certifies Purchase Orders 
• Reviews travel & subsistence claims 
• Liaises with the Operations Branch regarding queries/verification of payment to creditors 
• Prepares payment vouchers 
• Prepares purchase orders and periodically reconciles list of pending purchase orders 
• Assists with research and provides response to queries raised by both internal and external customers 
• Uploads payment to banking platform (RTGS & Funds Direct) 
• Maintains Advances Register and ensure that invoice receipts are presented in a timely manner. 
• Updates the Utility and Closed User Group (CUG) Registers monthly and ensures they are kept current 

Other Responsibilities 

• Performs other duties assigned from time to time by the Supervisor 

Required Skills/Competencies: 

The incumbent should demonstrate: 

• Sound knowledge of financial and accounting principles and procedures
• Sound knowledge of the FAA Act 
• Working Knowledge of the Financial Instructions to Executive Agencies (FIEA)
• Good communication skills 
• Good interpersonal skills 
• Competence in the use of relevant computer software, including AccPac and Microsoft suite of programs 
• Good analytical and problem-solving skills

Minimum Required Qualifications and Experience:

• AAT (Level 2) or CAT (Level B) or an Associate of Science Degree in business administration, finance, accounting or related field with 3 years of relevant experience in an accounting environment 

OR 

• Diploma in Government Accounting from MIND with 5 years of relevant experience in an accounting environment 

We appreciate all responses, but only short-listed applicants will be contacted.