Senior Human Resource Officer (GMG/SEG 1)

Key Outputs:

• Staff appointments, rotations, transfers, promotions, and resignation processed/implemented
• Staff recruitment/orientation conducted 
• Memoranda and Human Resource reports prepared and submitted 

Key Responsibility Areas:

• Reviews job profile for approval in respect of open positions for advertising after consultation/approval by the Post Operations Committee 
• Reviews recruiting documents for completeness and accuracy 
• Participates in the recruitment, selection and appointment of staff for posts equivalent to GMG/SEG 1 and below 
• Prepares documents and makes the necessary arrangements for the interview including selection mechanism 
• Conducts preliminary orientation programmes and exposure with new employees
• Ensures that new employees are aware of the policies, procedures and regulations of the Branch and Unit
• Develops and manages performance of the section with particular emphasis on transferring skills, motivating staff, setting performance targets, monitoring performance, providing feedback to staff and arranging for training 
• Evaluates performances in keeping with targets and standards 
• Ensures that the section has sufficient and appropriate physical resources to enable the staff to perform their assigned duties in an efficient and effective manner 
• Maintains effective working relations with external and internal stakeholders to ensure that the unit provides a consistently high level of service to them in keeping with the Citizen’s Charter
• Administers termination in respect of temporary appointment in accordance with the terms and conditions of the temporary appointment 
• Assists in conducting and analyzing exit interviews for employees who are separating from the service and ensures that all separation matters e.g loans, bills etc are satisfactorily settled 
• Performs other related duties assigned by the Supervisor.

Performance Standards:

• Recruitment and Selection processes managed in accordance with agreed standards, organizational priorities and timeframes; 
• Staff forecasting conducted within agreed timeframe and in accordance with stipulated HR guidelines;
• Reports prepared in accordance with agreed standards, formats and timeframes; 
• Individual Work Plan are aligned to the strategic planning mechanisms of the MOJCA and are timely;
• HRM problems/issues are resolved within agreed timeframe 
• Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff. 

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication

Technical/Functional Competencies 

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Goal/Results Oriented 
• Human Resource Management 
• Methodical 
• Planning and Organising 
• Presentation and Reporting 
• Problem solving and Decision Making
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 
• Leadership 
• Records Management 

Key Competencies

• Working knowledge of the Staff Orders and the Public Service Regulations
• Sound knowledge of Human Resource Information Systems principles and practices
• Knowledge of the principles of public sector management
• Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD

Minimum Required Education and Experience

Qualifications and Experience 

• First Degree in Human Resource Management or Management Studies with a diploma in Human Resource Management 
• Three (3) years’ experience in a Human Resource Management environment. 

Continuous Professional Development 

• Attend relevant training on emerging trends and practices within the customer services field.
• Network within the profession and relevant associations to keep abreast with the industry. 

Authority:

• Makes recommendations on HR matters; 
• Access to confidential information within the scope of duties; 
• Makes policy recommendation on HR matters 
• Reviews and signs documents as authorized 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software.
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally to attend conferences, seminars and meetings.

The Ministry of Justice & Constitutional Affairs thanks all applicants for their interest, however only those shortlisted will be contacted.