Accounts Clerk

Job Purpose

Under the supervision of the Final Accounts Officer, the Accounting Clerk assists in maintaining, balancing, reconciling and closing accounts. The incumbent participates in monitoring advances and deposits, preparing Journal Vouchers and in carrying out recording procedures in compliance with the Financial Administration and Audit Act (FAA). 

Key Responsibilities

Technical/Professional 

• Maintains final accounting records in accordance with the requirements of the FAA Act
• Receives bank charges, debit advices, credit advices, stale cheques etc. to facilitate the preparation of Journals; 
• Prepares Adjustment Vouchers, as directed; 
• Assists in checking Bank Statements against cheques to determine if there are any discrepancies; 
• Posts Bank Statements to the Government Financial Management System (GFMS);
• Enters Payment Vouchers, Journal Entries, Receipts and Lodgments on the GFMS, advance clearance and other adjustments; 
• Assists in bringing to book all monies received by the Cashier; 
• Summarizes transactions, prepares Control Sheets and Trial Balances;
• Abstracts information from the accounts, as directed, and provides this to management to assist in determining the financial position of the Authority; 
• Assists in preparing monthly activity and other reports; 
• Assists in preparing annual Financial Reports and Statements; 
• Provides information required for the preparation of responses to Audit Queries;
• Performs any other related duties, which may be assigned from time to time. 

Required Knowledge, Skills, and Competencies

Core 

• Good oral and written communication skills 
• Working collaboratively 
• Effective decision making 
• Providing quality service 

Technical 

• Accounting 
• Budgeting and forecasting 
• Financial reporting 
• Financial resource management 
• Knowledge of regulations, legislation and policies 

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects including Mathematics or Accounts and English
• Post-Secondary Certificate in Accounting, and in-service training courses in Government Accounting are assets. 
• One year’s (1) experience in a comparable working environment 

Special Condition Associated with the Job

• Typical office environment 
• Required to sit for long hours using office equipment and entering financial information into a computer

Please note that only shortlisted applicants will be contacted.