Administrative Assistant

CORE RESPONSIBILITIES

• Represents the organization professionally to external parties.
• Prepares letters, reports, minutes, agendas, presentations and general correspondence with high levels of accuracy.
• Arranges and attends meetings, records and prepare minutes of meetings and circulate to relevant persons.
• Plans and schedules divisional, branch, committee and other meetings.
• Effects logistical arrangements for meetings to include technology, equipment and refreshments.
• Receives and escorts all visitors in a timely manner to respective meeting venues.
• Maintains an electronic calendar of the Branch critical activities.
• Creates and maintains an up-to-date manual/electronic Records Management System for all letters and documents issued by the Branch.
• Process all mails, queries and concerns routed to the Branch.
• Makes, receives, monitors and screens telephone calls.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Diploma or Associate Degree in Administration/Public Sector Management/ Business Administration or equivalent from a recognized tertiary institution.
• A minimum of two (2) years’ related experience.
• Sound knowledge of Microsoft Office Suite

COMPETENCIES

• Excellent verbal and written communication skills
• Excellent minute-taking and note-taking skills
• Excellent interpersonal skills
• Excellent problem solving skills
• Excellent Initiative
• Very good Planning & Organizing Skills
• Very good Analytical Skills
• Good time management skills
• Meticulous attention to details

We thank all applicants for their interest in this career opportunity. Kindly note, however, that only shortlisted candidates will be contacted.