Inspection Officer (GMG/AM 4) – Northern Region

Job Purpose

Under the direct supervision of the Regional Manager, the Inspection Officer is responsible for providing assistance in conducting on-site and off-site examinations and pre-audit checks, to regulate Societies’ affairs for compliance with the Acts and Regulations: Co-operative Societies Act, Friendly Societies Act, Industrial and Provident Societies Act, Charities Act, Agricultural Loan Societies and Approved Organisations Act, Rules, policies and other relevant Laws and tools that govern the operations of the Organisations.

Key Responsibilities

Management/Administration: 

• Represents the Department at meetings, conferences, Retreats and other functions, in order to disseminate and obtain information regarding the Movements facilitated by charter under the various Acts and Regulations; 
• Liaises with Societies and Charitable Organizations for setting meeting appointments;
• Reports to the Regional Manager on issues relating to Regulatory activities and achievements; 
• Attends meetings on behalf of the Department; 
• Assists with the preparation of Quarterly Reports; 
• Assists with the development of the Budget and Operational and Work Plans of the Department; 
• Attends stakeholders meetings regarding charities; 
• Prepares and submits annual evaluations to the Regional Manager. 

Technical/Professional: 

• Assists with conducting on-site and off-site inspections using established format to determine viability, prudent management safety and soundness of Societies’ operations, with a view to ensure adherence to the Acts and Regulations and their respective Rules; 
• Assists in the examination of Societies accounting and other statutory records, to ensure currency, accuracy and readiness for annual audits; 
• Analyzes financial statements; 
• Analyzes the financial status/operations of Societies by reviewing Monthly and Quarterly Financials to ensure compliance of Returns vis-à-vis established standards, and makes recommendations to the Manager, based on findings; 
• Attends Board, Committee, Annual and Special General Meetings to provide constitutional, legal and technical advice; 
• Reviews the operations of charitable Organisations to ensure the sound financial management of its resources and that expenditures are in line with the Organisation’s objects and powers; 
• Engages in ongoing review and networking with all other technical staff, in relation to all the Acts and Regulations for Societies and Registered Charitable Organizations;
• Conducts training/presentation at various fora, as requested by the Director Research, Policy, Training and Development (applicable to Northern Region only);
• Develops Strategic and Operational Plans for Societies, to ensure commonality of purpose and enhancement of growth; 
• Gives technical guidance and advice relating to the processing of applying for charitable status and other requirements for compliance with the Charities Act; 
• Reviews submission for Charitable status to ensure that the relevant criteria are met, and makes recommendations to the Regional Manager; 
• Conducts research on registered charitable Organisations and provides feedback to Regional Manager and the Director of Inspectorate; 
• Attends Annual and Special General Meetings to provide constitutional and technical advice on decision-making, such as amendment of rules, parliamentary procedures, elections of committees governing the Societies, etc.; 
• Reviews application for Societies seeking registration under the relevant Acts to ensure criteria are met (applicable to Northern Region only); 
• Assists the Regional Manager in training and monitoring the activities of holiday workers and job experience personnel; 
• Disseminates information to external clients pertaining to the Movements;
• Performs other functions that may be assigned by the Regional Manager, Director of Inspectorate or the Registrar. 

Required Knowledge, Skills and Competencies

Technical: 

• Knowledge of the Acts and Regulations that the Department is mandated to oversee
• Knowledge of the operations of Government/Ministry’s policies and procedures
• Sound knowledge of the Cooperatives and Friendly Societies principles
• Proficient in relevant software applications 
• Knowledge of Cooperative Societies would be an asset 

Core: 

• Good oral and written communication skills 
• Good organising and planning skills 
• Strong customer and quality focus skills 
• Goal/Results oriented 
• Good interpersonal skills
• Good problem solving and decision-making skills 
• Teamwork and cooperation 
• Ability to act on own initiative 
• Strategic vision 
• Sound integrity 
• Analytical thinking skills 

Minimum Required Qualification and Experience

• Bachelor Degree or equivalent in Management Studies/Business Administration (major in Accounting and/or Finance would be an asset); 
• Two (2) years working experience in similar capacity. 

Special Conditions Associated with the Job

• Highly unfavorable working conditions, at times; 
• Will be required to work on weekends; 
• Will be required to work outside the normal working hours in completing the Work Programme
• Islandwide travel to various Co-operative Societies, Charitable Organizations, Friendly Societies, Industrial and Provident Societies, Agricultural Loans Societies and Approved Organizations’ and Groups; internationally on occasions; 
• Must possess a valid Driver’s Licence and a reliable motor vehicle. 

Please note that only shortlisted applicants will be contacted.