Administrator

CORE RESPONSIBILITIES

• Receives, records and logs all incoming correspondence and forwards to the Chief Information Officer (CIO) for action;
• Produces minutes of the Senior Management and Executive Management Divisional meetings and follows up action items;
• Collates Divisional Reports for CIO’s office; 
• Creates and maintains filing system for the CIO’s office;
• Maintains and updates corporate records;
• Drafts letters, reports, minutes, agendas, and general correspondence with high levels of accuracy;
• Receives and escorts visitors in a timely and professional manner;
• Responsible for screening and managing calls directed to the CIO’s office;
• Submits approval and sign off through the CIO to the respective Committees via round robin;
• Maintains the CIO’s outlook calendar prioritizing meetings and appointments;
• Consults with Divisional Directors and internal stakeholders as required.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Administrative Management, Public/Business Administration, or related discipline, with a minimum of two (2) years’ working experience in administration, or
• Diploma/Associate Degree in Public/Business Administration, or related discipline, with a minimum of 3 years’ experience in administration.
• Certified Administrative Management qualification (Level IV)
• Sound knowledge of Microsoft Office Suite

COMPETENCIES

• Excellent Minute Taking and Note-Taking Skills
• Excellent Interpersonal Skills
• Excellent Initiative
• Excellent Customer Service & Quality Focus
• Excellent Verbal and Written Communication Skills
• Very good Planning & Organizing Skills
• Very good Analytical Skills
• Meticulous attention to details

We thank all applicants for their interest in this career opportunity. Kindly note, however, that only shortlisted candidates will be contacted.