Administrator GMG/AM 4) - Corporate Services

CORE RESPONSIBILITIES:

• Manages the Senior Director’s calendar, schedules meetings, appointments and events
• Coordinates meeting logistics including venues, equipment, refreshments and documentation 
• Logs, dispatches and tracks incoming /outgoing mail and correspondence
• Serves as the first point of contact for internal and external communications on behalf of the Senior Director 
• Assists with the development and implementation of systems, procedures and operation guidelines for the control of all Corporate Services departments 
• Liaises with direct reports of the Senior Director-Corporate Services on matters pertaining to compiling reports, meeting materials for circulation and critical projects and implementation 
• Assists with coordinating the submission and review of individual work plans and performance evaluation review sessions for the Senior Director-Corporate Services direct reports 
• Assists with the preparation and implementation of operational plans, procurement plans and budgets 
• Liaises with direct reports of the Senior Director-Corporate Services on matters pertaining to performance status reports 
• Assists with the preparation of the Quarterly and Annual Reports for the Unit under the supervision of the Senior Director and in collaboration with the respective Managers
• Assists with the delivery of efficient corporate services across all divisions
• Assists with coordination of responses to audit queries pertaining to Corporate Services 
• Assists with researching and providing information to facilitate the preparation of critical reports 
• Liaises with the Regional Health Authorities, other governmental/non-governmental organizations and private agencies as required on behalf of the Senior Director
• Prepares, communicates and manages the annual performance management review schedule for the Senior Director-Corporate Service’s direct reports 
• Maintains a system to control and safeguard confidential documents, files and reports 

SPECIFIC KNOWLEDGE/SKILLS REQUIRED:

• Extensive knowledge of the Government of Jamaica (GOJ) Public Procurement Act and Regulation 
• Ability to understand and interpret contractual agreements 
• Working knowledge of basic accounting/mathematical principles 
• Advanced knowledge of Microsoft suite applications such as Word, PowerPoint and Excel 
• Excellent knowledge and skills in report writing 
• Sound knowledge of record keeping and records/file management techniques
• Sound knowledge of office management practices and principles 

SPECIFIC CONDITIONS ASSOCIATED WITH THE JOB:

• May be required to work beyond normal working hours and on weekends and holidays
• Exposure to highly confidential and sensitive information 
• May be required to travel within and outside of the Region 

QUALIFICATION & EXPERIENCE:

• Bachelor's Degree in Business Administration / Management or its equivalent
• A minimum of one (1) year working experience in a related capacity 

OR 

• Associate Degree in Business Administration or CAM Level 4 
• A minimum of three (3) years working experience in a related capacity 

NB: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.