Assistant Human Resource Officer – Leave (GMG/AM 3)

Key Responsibilities

Technical/Professional: 

• Computes and processes all types of leave; prepares leave records and approval/non approval letters. 
• Ensures that leave records are kept up-to-date and are easily retrievable.
• Provides advice to managers and staff on all types of leave. 
• Checks and responds to staff queries/concerns regarding leave eligibility.
• Prepares and circulates notices to staff regarding their maximum of vacation leave eligibility. 
• Prepares departmental and vacation leave rosters. 
• Monitors attendance registers by updating and drawing red lines daily to indicate officer’s unpunctuality. 
• Prepares leave information to support submissions (accumulation of vacation leave, payment in lieu of vacation leave, special sick leave, study and no-pay leave) for Human Resource Committee meetings. 
• Prepares final leave computations for transfers, resignation and retirement, for submission to the relevant stakeholders for continued use, verification and payment, as required.
• Performs any other duties. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Teamwork and co-operation 
• Good interpersonal skills 
• Takes initiative 
• Good customer and quality focus 
• Compliance 
• Adaptability 
• Integrity 
• Methodical 
• Good problem solving and decision making skills 
• Good planning and organizing skills 
• Goal/result oriented 
• Managing external relationships 
• Analytical thinking 

Functional/Technical: 

• Use of Information, Communication and Technology 
• Change Management 

Knowledge of: 

• The Public Service Regulations, Staff Orders for the Public Service, The Financial Administration and Audit Act Financial Instructions and other GoJ policies that guides the delivery of HRMD services.
• Government of Jamaica leave administration practices. 

Minimum Required Qualification and Experience

• Associate Degree in Human Resource Management, Business Administration or related discipline from a recognized tertiary institution; plus 
• A minimum of two (2) years’ experience in a Human Resource Management and Development position in an organization of similar size and complexity. 

Special Conditions Associated with the Job:

• Normal office conditions. 
• May be required to work beyond regular working hours. 
• Spend long hours sitting and using office equipment.

Please note that only shortlisted applicants will be contacted.