Director, Human Resource Management (GMG/SEG 3)

Job Purpose

Under the general direction of the Senior Director, Human Resource Management and Development (HRM&D), the incumbent is responsible for providing strategic guidance in human resource planning, as well as the execution of human resource initiatives across the Ministry and its portfolio areas. The incumbent serves as a key advisor and partner to senior management and business process owners, ensuring alignment of human capital strategies with organizational goals. The role is responsible for driving workforce planning and retention, in accordance with GoJ’s Human Resource Management policies, guidelines, circulars, and procedures. 

Key Responsibilities

Technical/Professional: 

• Directs the design, implementation and monitoring of Human Resource Management business processes and service level agreements, to support the achievement of the Ministry’s strategies, policy priorities, and programmes; 
• Directs the human resource planning and retention mechanisms of the Ministry, by identifying current workforce supply, determining the future of the workforce and balancing labour supply and demand, in alignment with the Ministry’s goals; 
• Manages and co-ordinates the recruitment, selection, promotion and separation processes of staff, in keeping with human resource plans and strategies; 
• Manages exclusively, all recruitment, selection, promotion and separation processes for senior-level staff; 
• Designs, modifies and reviews tools and instruments geared at supporting recruitment, onboarding, selection and separation processes (e.g., assessment centres, interview questions, assessment rubrics, scoring regimes, exit interview tools, etc.); 
• Guides the management of HRM informatics and compiles statistical reports concerning people management data, such as new recruits, acting assignments, transfers and related matters; 
• Analyses quantitative and qualitative data and reports (e.g., exit interviews), to identify root causes of workforce-related issues, develop targeted recommendations and provide feedback to line managers. Utilizes insights gained to support strategic HR planning and inform operational decision-making; 
• Participates in the formulation and execution of HR policies, plans and procedures, regarding recruitment; 
• Interprets and provides guidance and information to staff, on GoJ’s HR policies and circulars; 
• Develops and maintains records management systems, and ensures employees’ files are secured; 
• Ensures all staff lists are up to date and accurate; 
• Guides the design of HR forms, service level agreements and standards related to the provision of Job Letters and related items; 
• Contributes to training sessions on HR policies and procedures; 
• Collaborates with the Human Resource Development Section, in co-ordinating and conducting Onboarding and Orientation Programmes; 
• Provides current workforce and prospective employees with relevant HR information (e.g., job duties, working conditions, wages, employee benefits and opportunities for promotion); 
• Assists with the development and maintenance of a comprehensive succession planning programme for the Ministry; 
• Monitors the implementation, and oversees the maintenance of several programmes within the Ministry, such as the Internship Programme; 
• Matches current employees with the approved establishment and arranges to fill vacancies;
• Evaluates the effectiveness of present manpower in the Ministry, and develops methods of utilizing available human resources; 
• Reviews and presents submissions to the Senior Director, HRM&D, for hearing at the Human Resource Executive/Management Committees (HREC/HRMC), on matters relating to permanent and acting appointments, transfers, secondments and other relevant matters; 
• Reviews performance audit reports from the Office of the Services Commissions, related to the Ministry’s human resource management activities; proposes strategies for improvement, and takes appropriate action, as necessary; 
• Manages the interpretation, application and administration of employment contracts, ensuring timely preparation, issuance, renewal and termination, in keeping with relevant HR policies; 
• Co-ordinates the hiring of contract staff;
• Establishes and maintains accurate records of all contract workers, including contract terms, duration, renewals and end dates; 
• Prepares and submits contracts for employment and other related documents, to the Ministry of Finance and the Public Service for approval, and negotiates terms of various contracts, as necessary; 
• Monitors the payment of gratuity and terminal grants, to ensure they are in keeping with the terms of the contract; 
• Maintains networks with HR practitioners, to keep abreast of new developments and best practices. 

Required Knowledge, Skills and Competencies

• Proficient in forecasting staffing needs, analyzing workforce data and aligning human capital with organizational goals 
• Contract Management – proficient in the preparation, negotiation and administration of employment contract 
• Excellent knowledge of GoJ’s Human Resource Management techniques, practices and procedures, such as recruitment and assessment methodologies, job profiling, etc.
• Excellent knowledge of Public Service Regulations, Staff Orders and other human resource legal documents 
• Knowledge of succession planning strategies 
• Good knowledge of Labour Laws and Industrial Relations practices 
• Proficiency in relevant computer applications, including Management Information Systems
• Teamwork and co-operation 
• Excellent oral and written communication skills 
• Excellent interpersonal skills 
• Excellent problem-solving and decision-making skills 
• Confidentiality and integrity 
• Excellent leadership and people management skills 

Minimum Required Qualification and Experience

• First Degree in Social Science or Human Resource Management or Management Studies or closely related field; 
• Five (5) years’ experience in a related position; 
• Certificate in Supervisory Management. 

Please note that only shortlisted applicants will be contacted.