Transport Manager (GMG/AM 4)

Key Responsibilities

Management/Administrative: 

• Supervises the preparation of repairs and service records for road worthy vehicles;
• Attends meetings, seminars and conferences on behalf of the Department;
• Monitors funds allocated to the Section, by approving expenditure and ensuring that expenditure conforms to budgetary parameters; 
• Reports all accidents and takes follow-up action as required; 
• Writes letters, Minutes and reports on the Section's different activities;
• Replies to queries from private and public agencies concerning the Department’s fleet of vehicles; 
• Prepares and submits periodic reports on the operational efficiency of each vehicle on the prescribed form; 
• Keeps the manager up to date on the status of the section's different operations and important matters. 

Technical/Professional: 

• Manages and controls the Department’s fleet of motor vehicles; 
• Ensures appropriate and valid licences for driving personnel and that only designated/authorized personnel access and operate vehicles; 
• Ensures currency of motor vehicles licences, certificates of fitness and all fleet drivers are certified by the NWA; 
• Ensures scheduled maintenance is carried out; 
• Ensures speedometer is functional and promptly repaired if defective;
• Ensures that all accidents are documented and reported in the established time frame;
• Ensures that the Department’s Fuel Cards for fleet vehicles, original motor vehicle particulars, and spare keys are properly monitored and safely secured; 
• Establishes and maintains a programme for the maintenance and repair of the Department’s vehicles and accessories; 
• Conducts audits of motor vehicle equipment and accessories, and ensures maintenance of an up-to-date inventory; 
• Arranges for retraining and re-certification of drivers, registration and, re-certifications of vehicles; 
• Arranges for the Board of Survey to conduct motor vehicle inspections and if necessary, dispose of them; 
• Creates, maintains and monitors the travel itinerary for the Driver(s), including the time and purpose of assignments; 
• Creates and maintains schedules and makes spot checks to ensure that priorities and targets are being met and that repairs and maintenance standards are being adhered to;
• Co-ordinates transportation for the delivery of all mail and other items leaving the Department; and the pick-up and drop-off of scheduled staff to and from prescribed destinations; 
• Conducts regular checks of the log book, gas/gas oil records and stock balances to economize on fuel consumption; 
• Checks time sheet to ensure proper vehicle handing-over procedures are observed;
• Responds to requests/complaints on transportation issues and ensures they are resolved/addressed;
• Participates in the procurement of vehicles for the Department. 

Required Knowledge, Skills, and Competencies

Core 

• Good customer and quality focus 
• Good oral and written communication skills 
• Good interpersonal skills 
• Takes initiative 
• Integrity 
• Problem solving and decision making skills 
• Adaptability 
• Teamwork and co-operation 
• Goal/result oriented 
• Compliance 

Functional/Technical 

• Use of technology 
• Impact and influence 
• Change management 
• Financial and business acumen 
• Planning and organizing 
• Methodical 
• Analytical thinking 
• People management 
• Managing external relationships 
• Technical skills 

Knowledge of: 

• Auto mechanics 
• The Government of Jamaica’s Motor Vehicle Policy 
• The Government of Jamaica’s Procurement Guidelines 
• The Government of Jamaica’s Financial Administration and Audit Act and Regulations (FAA) 
• Operations of Government / Knowledge of the Department’s policies and procedures. 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Management Studies/Public Sector Management/Public Administration Management from and accredited tertiary institution;
• Training in Supervisory Management 
• Holder of a General Driver’s License; plus 
• Two (2) year’s related working experience 
• Diploma/Certificate in Mechanical Engineering or Auto-Mechanics would be an asset 

Special Condition Associated with the Job

• Island wide travelling 
• Working extended hours

Please note that only shortlisted applicants will be contacted.