Job Purpose
Under the direction of the Director, Strategic Planning and Performance Evaluation, the Corporate Planner is responsible for coordinating the Ministry's strategic and operational planning processes and supporting the implementation of an integrated performance management framework. The post provides technical guidance and advisory support in the development, monitoring and evaluation of Corporate and Operational Plans, performance indicators, targets and reporting mechanisms to ensure alignment with Government priorities and the Ministry's strategic objectives.
Key Outputs:
- Corporate Plan developed and maintained;
- Annual Operational Plan developed and monitored;
- Quarterly Performance Reports prepared;
- Annual Performance Report produced;
- Performance Monitoring and Evaluation Framework implemented;
- Strategic planning advice and recommendations provided;
- Environmental scans and analytical reports completed;
- Corporate planning support provided to Departments and Agencies;
- Performance indicators and targets established and monitored;
- Stakeholder engagement and planning consultations facilitated.
Key Responsibility Areas:
- Facilitate in collaboration with the management team of the Ministry, its Departments, and Agencies, integrated Corporate Plans and programmes in accordance with Government directives, priorities and the Ministry’s priority policies, programmes and initiatives;
- Ensure that the Ministry’s corporate plan and annual operational plan are communicated to the Division/Unit heads throughout the Ministry its Department and Agencies;
- Advise the Permanent Secretary on matters relating to the Ministry’s Corporate Plan;
- Assist the Ministry’s Departments & Agencies with the preparation of their Corporate Plans to be in harmony with that of the Ministry;
- Advise on the monitoring and evaluation processes of the Ministry’s performance against the corporate targets, as well as monitoring the corporate Planning Process within the Ministry and its Departments and Agencies;
- Advise on the establishment of time frame, performance indicators and target for programmes and activities that are specific, measurable and realistic;
- Analyze statistical and other information relating to the internal and external environment and ensure relevant application in the preparation of the Corporate Plan;
- Develop performance indicators to measure and report on the effectiveness of the Corporate Plan;
- Coordinate and prepare the quarterly performance reports of the Ministry’s Departments and Agencies
- Facilitate the implementation of the corporate planning and evaluation processes in the Ministry
- Identifies problems and potential barriers to effective implementation of planned programmes and projects;
- Develops strategies to facilitate team building, participation and involvement of all staff in the collaboration of efforts towards achieving corporate objectives;
- Prepares and submits reports as requested;
- Undertakes any other required duties that reasonably fall within the remit of the post.
Performance Standards:
- Corporate Plan is comprehensive, aligned with Government priorities and Ministry strategic objectives, and submitted within established timelines
- Operational Plans are aligned with Corporate Plan objectives, realistic, measurable and completed within agreed timelines.
- Stakeholders are engaged effectively and planning requirements communicated and implemented in a timely manner.
- Advice is evidence-based, practical, timely and supports informed decision-making.
- Plans are aligned with Ministry priorities and comply with established planning frameworks and guidelines.
- Performance monitoring activities are conducted consistently and support timely corrective action.
- Indicators are specific, measurable, achievable, relevant and time-bound (SMART).
- Analysis is accurate, evidence-based and informs strategic planning and policy development.
- Reports are comprehensive, accurate and submitted within established deadlines.
- Risks and implementation challenges are identified early and appropriate mitigation measures recommended.
- High levels of stakeholder participation and collaboration are achieved.
- Reports are accurate, professionally presented and submitted within required timeframes.
- Records are current, accessible, secure and maintained in accordance with Ministry standards.
Required Competencies:
Core Competencies
- Adaptability
- Compliance
- Customer and Quality Focus
- Initiative
- Integrity
- Interpersonal
- Oral Communication
- Team Work & Cooperation
- Time Management
- Written Communication
Technical/Functional Competencies
- Accountability
- Analytical thinking
- Attention to Detail
- Coaching and Mentoring
- Corporate Planning
- Goal/Results Oriented
- Government Risk and Control
- Leadership
- Methodical
- Planning and Organising
- Policy Development
- Presentation and Reporting
- Problem Solving and Decision-making
- Resilience
- Stress Tolerance
- Technical Skills
- Use and Application of Technology
Other Competencies
- Generating viable, new approaches and solutions
- Thorough knowledge, experience and familiarity with corporate/strategic planning
- and synthesizing information to understand issues, identify options, and support sound (evidence based) decision making.
- Good knowledge of the Performance Monitoring and Evaluation Systems (PMES)
- Qualitative and quantitative information to support evidence-based decision making and policy development. Includes legal research.
- Developing and inspiring commitment to a vision of success; supporting, promoting and ensuring alignment with the Ministry’s vision and values.
- Understanding and using relevant legislation, policies, procedures and/or standards in performing one’s work.
Minimum Required Education and Experience
Qualifications and Experience
- Bachelor’s Degree: Management Studies, or Public Administration. Postgraduate degree in relevant field would be an asset;
- Training in Strategic Management and/or Project Planning
- Five (5) years’ relevant experience in Corporate and Operational Planning and Programme Evaluation
Continuous Professional Development
- Attend relevant training on emerging trends and practices within the field.
- Network within the profession and relevant associations to keep abreast with the industry.
Authority:
- Make recommendations regarding strategic and corporate planning matters
Specific Conditions associated with the job
- Work will be conducted in an office outfitted with standard office equipment and specialized software.
- The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
- May be required to travel locally and overseas to attend conferences, seminars and meetings.
The Ministry thanks all applicants for their interest, however, only those shortlisted will be contacted.
