Data Conversion Clerk (MIS/IT 2) - Hanover Parish Court

Key Responsibilities

Management/Administrative: 

Maintains Process Book; 

• Collects tickets with accompanying transmittal sheets, from police; 
• Checks tickets to ensure dates are correct; 
• Spreads tickets in numerical order; 
• Batches tickets in numerical order; 
• Packs tickets, and verifies on the TTMS; 
• Assigns information number to ticket; 
• Logs tickets in Process Book; 
• Logs information (Summons) in process book; 
• Submits tickets and information to Assistant Clerk, to prepare Court Sheet; 
• Attends meetings, as required; 
• Maintains operations, by following policies and procedures; reports needed changes. 

Technical: 

• Disposes of tickets 
• Connects to VPN System, which connects to TTMS; 
• Enters information number; 
• Updates Court details to TTMS; 
• Enters warrants on TTMS by: 
  • Receiving warrants from Deputy Clerk of Court 
  • Searching for tickets on shelves/storage area 
  • Updating information (personal, judge’s name and court date and time) on tickets in warrant section of TTMS 
  • Saving information on the Save screen 
  • Putting notation on tickets to indicate errors as required 
  • Sending information via the TTMS to Police as warrants 
  • Re-filing tickets after use; 

Required Knowledge, Skills and Competencies

Technical: 

• Proficient in the use of relevant Computer Applications 
• Knowledge of and ability to use Court/legal jargons 
• Excellent data entry skills 
• Excellent time management skills 
• Great attention to detail 

Core: 

• Excellent oral and written communication skills 
• Good interpersonal relations and customer service skills 
• Ability to use initiative 
• Ability to exercise a high level of integrity and confidentiality on the job
• Ability to work in teams 
• Good planning and organizing skills 
• Good problem-solving and decision-making skills 

Minimum Required Qualification and Experience

• Five (5) CXC subjects, including English Language and a numeric subject;
• Two (2) years’ experience in Data Entry; 
• Training in TTMS. 

Special Conditions Associated with the Job

• Limited and dusty office space; 
• May be required to work beyond regular working hours; 
• May have difficulty interpreting information of tickets. 

Please note that only shortlisted applicants will be contacted.