Director, Mission Accounts (FMG/PA 3)

Key Responsibilities

Management/Administration: 

• Plans, directs and controls the work activities of the section; 
• Formulating Work Plans; 
• Representing the Ministry at conferences, meetings and other functions, as directed; 
• Assigning duties and responsibilities to all officers supervised; 
• Liaising with other accounting units; 
• Ensuring that there are adequate systems for scheduling and monitoring work; 
• Instructing and guiding staff on the technical aspect of the work. 

Professional/Technical: 

• Ensures the security of accounting records; 
• Ensures compliance with accounting policies and procedures; 
• Co-ordinates maintenance of the Missions’ general and subsidiary records and other accounting records; 
• Co-ordinates and supervises reconciliation of bank accounts; 
• Monitors the finance and accounting carried out by the Missions; 
• Plans and organizes quarterly reviews to ensure that utilization of budgetary allocation within the Missions, complements the established priorities; 
• Ensures that there is a proper system of authorization and expenditure control under which each item of expenditure is subject, and which must be in accordance with prescribed conditions of regularity and propriety; 
• Supervises preparation of monthly expenditure reports versus budget and annual appropriation accounts of Mission’s, and reviews same for accuracy and completeness; 
• Provides periodic financial analyses and projections to guide the overseas Missions’ planning and budgeting exercises; 
• Responds to requests for special reports and information; 
• Assists with responses to audit queries; 
• Advises and makes recommendations on Missions accounting matters; 
• Reviews monthly returns of accounts from Missions; 
• Provides explanation for variation between budgetary allocation and expenditure; 
• Ensures accurate and complete financial information is maintained; 
• Oversees the production of statements/reports; 
• Checks financial reports before submitting them to the Principal Finance Officer; 
• Performs any other duties assigned. 

Human Resource Management 

• Supervises direct reports, reviews staff performance and recommends training and development programmes. 
• Manages the welfare and development of direct reports through coaching, mentoring, performance appraisals and training. 
• Provides leadership to staff through effective setting, delegation and communication of duties and responsibilities. 
• Participates in the recruitment of staff for the department. 
• Ensures that staff are aware of and adhere to policies, procedures and regulations of the Ministry. 
• Performs any other duties assigned. 

Required Knowledge, Skills and Competencies

• Comprehensive knowledge of Government Accounting principles and practices.
• Excellent knowledge of the organization’s policies and procedures. 
• Excellent planning and analytical skills. 
• Excellent interpersonal and customer service skills. 
• Excellent presentation, oral and written communication skills. 
• Ability to lead and work in teams. 
• Working knowledge of the relevant computer application software. 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Accounting/Management Studies with Accounting from an approved institution; or 
• ACCA Level 2; or 
• Associate Degree in Accounting – MIND, along with the Diploma in Government Accounting MIND; and 
• Three (3) years’ experience at the management level.

Please note that only shortlisted applicants will be contacted.