Human Resource Development Officer (GMG/AM 4)

Key Responsibilities

Management/Administrative: 

• Assists with the development of the HRD’s Unit Plan; 
• Develops Individual Work Plan; 
• Prepares and submits activity/performance and other reports as directed;
• Keeps abreast of trends and changes in training methodologies and technology, career and professional development, and makes recommendations for their adoption, where necessary, to enhance the Department’s human resource service delivery;
• Represents the Department at meetings/conferences and other fora, as directed;
• Assists in the effective management of the Computer Lab and Training Room. 

Technical/Professional: 

Strategic 

• Assists with liaising with staff to identify training and development needs;
• Assists in analyzing training needs data and identifying areas for intervention;
• Collects and prepares data for the assessment of training needs; 
• Contributes towards the development of the Training Plan and Budget for the Department;
• Participates in the implementation of the Training Plan; 
• Supports the development, implementation and review of the Training and Development Policy for the Department; 
• Prepares submissions for Study Leave, including Day Release, to the Human Resource Executive Committee (HREC); 
• Co-ordinates with Leave Officer to prepare salary and leave particulars in respect of officers on Study Leave; 
• Assists in developing training manuals and other training tools; 
• Assists in developing and maintaining an effective training database for the Department;
• Assists in developing and maintaining a database of training providers and resource personnel; 
• Provides advice to staff as it relates to career and professional development;
• Assists in co-ordinating in-house, local and overseas training courses;
• Assists with liaising with institutions/providers or adjunct facilitators to secure appropriate training interventions; 
• Co-ordinates orientation sessions for new recruits; 
• Co-ordinates assessments and administers test instruments in the recruitment of new employees and for acting assignments; 
• Organizes lecture rooms for scheduled courses; 
• Disseminates information to staff on training programmes, fellowships, scholarships;
• Requests funds for the provision of refreshments, etc. required for in-house training interventions and ensures that invoices are submitted to the Finance and Accounts Division for payment; 
• Assists in processing applications/requests for training;
• Assists with conducting post training evaluations; 
• Prepares letters to staff regarding:
  • Acceptance to training institutions and information on course of study 
  • Congratulations for successful completion of course of study 
  • Time-off to pursue studies 
  • Study Leave/Day Release 
• Performs any other duties. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication 
• Teamwork and cooperation 
• Good interpersonal skills 
• Takes initiative 
• Good customer and quality focus 
• Compliance 
• Adaptability 
• Integrity 
• Methodical 
• Problem solving and decision making skills 
• Planning and organizing 
• Goal/result oriented 
• Managing external relationships 
• Impact and influence 
• Good Change Management 
• Strategic Vision 

Functional/Technical: 

• Use of Information, Communication and Technology 

Knowledge of: 

• The Public Service Regulations, Staff Orders for the Public Service, The Financial Administration and Audit Act Financial Instructions and other GoJ policies that guides the delivery of HRMD services. 
• Current trends in human resource and career development. 
• Research and data analysis techniques. 
• Conducting Training Needs Analysis 
• Training evaluation techniques 

Minimum Required Qualification and Experience

• Bachelor of Science Degree in Human Resource Development/Management, Management Studies, Public Administration, Business Administration or similar discipline from an accredited/ recognized tertiary institution; plus 
• A minimum of two (2) years’ experience in a related field, preferably in the public sector in an organization of similar size and complexity. 

Special Conditions Associated with the Job

• Normal working conditions. 
• Maybe required to work beyond regular working hours. 
• Required to travel locally.

Please note that only shortlisted applicants will be contacted.