Human Resource Officer (Benefits) (GMG/AM 3)

KEY RESPONSIBILITIES

Administrative/Managerial 

• Prepares Individual Work Plan. 
• Represents the Ministry at meetings, conferences and other fora as directed. 
• Prepares status and other reports. 
• Provides administrative support in respect of pension and related matters. 
• Keeps staff abreast of Human Resource policies and regulations. 

Technical 

• Advises staff on routine pension matters while referring more complex issues to the relevant stakeholder. 
• Prepares and maintains a Retirement Schedule for the Ministry. 
• Monitors Retirement Schedule, advises officers in writing of retirement date and requests supporting documents. 
• Ensures that pensions/retirement documents are kept up-to-date, certified and are easily retrievable.
• Collaborates with the respective officers to facilitate the preparation of final Vacation Leave Computations and Period of Service Records. 
• Submits final Leave Computations to the Internal Audit Unit and the MOFPS for verification.
• Prepares retirement (normal/age) submissions to the Human Resource Working Group (HRWG) meetings for consideration. 
• Prepares retirement (early retirement, medical grounds, public interest, and abolition of post) submissions to the Office of the Services Commissions (OSC) for consideration. 
• Processes pensions (including deferred pension) and other related benefits such as family benefits, widows/widowers pension and child pension through the maintenance of the Public Employee’s Pension Administration System (PEPAS) by:
  • Registering all employees on the System 
  • Uploading service history information for all employees 
  • Scanning and uploading documents to support the processing of pensions and related benefits 
• Prepares submissions (employment, appointment, confirmation of appointment, promotion, acting, reassignment, secondment and resignation to the Human Resource Working Group (HRWG) for consideration. 
• Prepares approval/non-approval letters for matters submitted to the the Human Resource Working Group (HRWG). 
• Monitors temporary employments and acting assignments approved by the HRC and requests recommendations (inclusive of performance evaluation reports) for appointments/promotions.
• Monitors permanent appointments approved by the HRWG and requests probationary reports for confirmation of appointments.
• Arranges for staff to do medical examinations for confirmation of permanent appointment.
• Processes resignations and takes steps to ensure that indebtedness is recovered.
• Performs other related duties that may from time to time be assigned. 

MINIMUM QUALIFICATION AND EXPERIENCE

• Associate Degree/Diploma in Human Resource Management, Management Studies, Business Administration, Public Administration, Psychology or related discipline from a recognized tertiary institution; plus 
• A minimum of two (2) years’ experience in a Human Resource Management and Development position in an organisation of similar size and complexity. 

SPECIFIC KNOWLEDGE, SKILLS & ABILITIES

• Organizational awareness - general understanding of the Ministry’s role and function
• Good customer service skills 
• Good interpersonal skills 
• Good communication oral and written skills 
• Good time management and organizing skills 
• Efficient and prompt turnarounds 
• Attention to details; high level of accuracy 
• High level of integrity, work ethics and confidentiality 
• Good working knowledge of the Staff Orders of the Public Service (2004), and the Public Service Regulations 
• Working knowledge of the GOJ Pensions (Public Employees) Act, 2017 
• Sound knowledge of HR Pension and Benefits Administration processes 
• Good knowledge of the Public Employees’ Pension Administration System (PEPAS) and My HR + 
• Familiarity with GOJ Customer Service Policy 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) 

We thank all applicants for their interest in this career opportunity. However, please note, only short-listed candidates will be contacted.