Human Resource Officer – Staffing (GMG/AM 4)

Key Responsibilities

Management/Administrative: 

• Prepares Individual Work Plan 
• Represents the Department at meetings, conferences and other fora, as directed;
• Prepares status and other reports;
• Provides administrative support in respect of staffing matters; 
• Keeps staff abreast of Human Resource policies and regulations. 

Technical/Professional: 

• Provides general advice to Staff on the recruitment and selection process;
• Participates in identifying the needs for Staff and makes appropriate submissions to the Senior Human Resource Officer (Staffing) and the Director, Human Resource Management; 
• Prepares requests for the operation of posts; 
• Participates in the recruitment and selection process by:
  • Shortlisting candidates. 
  • Co-ordinating activities for assessment centers; ensuring that schedule of activities are prepared and participants are properly notified and provided with the necessary information. 
  • Co-ordinating logistic arrangements (meeting room and refreshments) for interviews and assessment centers. 
  • Preparing interview assessment sheets and packages for panel members.
  • Reminding candidates and panellists of date of assessment center and interview.
  • Participating on interview panels. 
  • Tallying results from interviews and assessment centers and preparing reports for further action. 
  • Preparing correspondence to shortlisted applicants and "Offer Letters" to successful candidates. 
• Prepares submissions (employment, appointment, confirmation of appointment, promotion, acting, reassignment, secondment and resignation, to the Human Resource Executive Committee (HREC) for consideration; 
• Prepares approval/non-approval letters for matters submitted to the Human Resource Executive Committee; 
• Monitors temporary employments and acting assignments approved by the HREC and requests recommendations (inclusive of Performance Evaluation Reports) for appointments/promotions; 
• Monitors permanent appointments approved by the HREC and requests probationary reports for confirmation of appointments; 
• Arranges for Staff to do medical examinations for confirmation of permanent appointment.
• Processes resignations and takes steps to ensure that indebtedness is recovered;
• Assists with co-ordinating the placement of individuals for summer employment and other internship programmes. 
• Performs any other duties. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Teamwork and co-operation 
• Good interpersonal skills 
• Takes initiative 
• Good customer and quality focus 
• Compliance 
• Adaptability 
• Integrity 
• Methodical 
• Good problem solving and decision making skills 
• Good planning and organizing skills 
• Goal/result oriented 
• Managing external relationships 
• Analytical thinking 

Functional/Technical: 

• Use of Information, Communication and Technology 
• Change Management 
• Knowledge of: 
• The Public Service Regulations, Staff Orders for the Public Service, The Financial Administration and Audit (FAA)Act financial instructions and other GoJ policies that guides the delivery of HRMD services. 
• The Government of Jamaica’s recruitment and selection practices.

Minimum Required Qualification and Experience

• First Degree in Human Resource Management, Management Studies, Business Administration, Public Administration, Psychology or related discipline from a recognized tertiary institution; plus 
• Two (2) years’ experience in a Human Resource Management and Development position in an organisation of similar size and complexity. 

Special Condition Associated with the Job

• Normal working conditions. 
• Maybe required to work beyond regular working hours. 
• Required to travel locally. 
• Spend long hours sitting and using office equipment

Please note that only shortlisted applicants will be contacted.