Human Resource Secretary

Responsibilities:

• Receives and process incoming mails
• Draft/type routine letters and memo and other documents based on instructions
• Actions routine correspondence in accordance with guidelines given
• Prepare minutes of meetings as required and type agenda
• Develop and maintain filing systems for the Director as advised
• Contact stakeholders to obtain information required by the Director
• Gives general support and managing the routine functions of the Director's office to facilitate the availability and easy flow of information
• Directs telephone calls to appropriate officers
• Maintains appointment diary and schedule
• Responds to telephone calls for the Director and records messages as required
• Prepare all documents leaving the Director's Office for dispatch
• Maintain an appointment diary and a message log

Requirements:

• Diploma in Secretarial Studies from a recognized institution or MIND Secretarial Course
• Four (4) GCE O/Level/CXC subjects including English Language
• Two (2) years' experience working in Human Resources
• Use of relevant computer applications and office productivity tools
• Knowledge of Human Resources office practices and procedures
• Typing skills of 40 wpm
• Demonstrated high levels of customer service skills
• High levels of integrity
• Meticulous and pays keen attention to details
• Excellent interpersonal skills
• Sound communication skills (written and oral)
• Teamwork and cooperation
• Ability to work under pressure
• Organization and time Management Skills

All applicants will be required to pass a security background check. Only shortlisted candidates will be contacted.