Imaging Unit Secretary

Essential Functions:

• Checks patient requisition forms
• Confirms correct orders are placed into Meditech
• Follows up with pre-certification and co-pay requirements through pre-registration department
• Verifies patient payments
• Emails all digitized documents to the patient for completion before exam (MRI pre-screening, Mammography pre-screening, Outpatient Fall Risk assessment, Krames information forms on their procedures)
• Monitors department email for requisitions coming from physician offices and completed patient Jot Forms with signatures
• Ensures patient information is accurate on Meditech and requisition forms
• Prepares appropriate documents for technologist to perform patient procedures
• Monitors and manages wait times for each patient
• Assists with departmental workflow through the direction of patients to the appropriate areas, changing areas, procedure rooms, etc.
• Schedules patient appointments through CWS.
• Ensures all completed patient forms are scanned into Meditech
• Appropriately places the scanned forms into the modality pockets provided for timely reporting
• Checks Meditech for all reported studies
• Uses Crypto Chart QR reader to provide the requested patient images
• Emails the completed report, QR code with access to their study images, and patient survey to each patient

Non-Essential Functions

• Perform other duties as assigned

Education:

• High school diploma
• Minimum of two years in a clinical setting
• Medical Terminology Certification
• Proficient in Microsoft Office

EXPERIENCE:

• A minimum of one year’s  previous clerical experience or a high school graduate with
• experience in either office procedures, keyboarding, typing or computer skills. Knowledge of Medical terminology is an asset.

CERTIFICATION:

• It would be an asset to have Certification as a Medical Administrative Assistant or Certified Medial Assistant.

KNOWLEDGE/SKILLS:

• Critical thinking skills
• Takes initiative, anticipates needs, ensures consistent high-quality products and materials
• Demonstrates ability to work independently
• Flexible and the ability to multitask
• Strong written and verbal communication skills
• Excellent organizational skills
• Excellent interpersonal skills
• Ability to work methodically, systematically and with attention to detail
• Ability to maintain a high degree of accuracy
• Ability to work with tact and confidentiality