Library Assistant 2 (PIDG/LA 2)

KEY OUTPUTS

• Clients' informational needs satisfied. 
• Periodicals sorted and indexed. 
• Visible index maintained. 
• Incoming materials accessioned. 
• Books shelved. 
• Newspaper clippings processed. 
• Materials photocopied/scanned. 
• User statistics recorded. 
• Exhibitions mounted. 
• Students supervised. 

KEY RESPONSIBILITIES

• Conduct reference interviews to ensure clients information needs are accurately met.
• Sorts and indexed periodicals received. 
• Maintain a visible index. 
• Accessions incoming material. 
• Place books on shelves according to class number. 
• Cuts, mounts and assigns subject headings to newspaper clippings. 
• Photocopies & scans materials on behalf of clients. 
• Records statistics on the Question and Answer Service Project, Access to Information and other user information for the generation of reports. 
• Mounts exhibitions, in house, Agricultural shows and conferences. 
• Assist with the supervision of students on work experience. 

Other Responsibilities 

• Performs other related functions assigned from time to time. 

PERFORMANCE STANDARDS

• Sorts and indexes periodicals in keeping with library standards. 
• Visible index maintained in keeping with library standards. 
• New material accessioned and processed according to library standards. 
• Books shelved daily. 
• Newspaper clippings organized for ease of retrieval. 
• Visitors' informational needs are satisfied in keeping with the library policy and citizens charter.
• Materials photocopied and scanned on behalf of clients and in keeping with copyright legislation.
• User statistics recorded in the agreed format. 
• Exhibitions mounted in keeping with the declared theme. 
• Students supervised to ensure adherence to the Ministry’s and library’s policies. 

REQUIRED COMPETENCIES

Core Competencies 

• Good Customer and Quality Focus skills 
• Good Oral Communication skills 
• Good Written Communication skills 
• Good Interpersonal skills 
• Teamwork and Cooperation 
• Managing the Client Interface 
• Managing External Relationships 

Technical 

• Good knowledge of WINISIS database 
• Good knowledge of Library Technical Operations (accessioning, cataloguing)
• Knowledge of the Ministry’s operations 
• Proficiency in Microsoft in Microsoft Office suite. 

MINIMUM QUALIFICATIONS & EXPERIENCE

• Four (4) CXC, or GCE “O” Levels certificate subjects inclusive of Mathematics and English.
• Library Technical Assistant Certificate. 
• Two (2) years experience as a Library Assistant. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Working environment involves possible exposure to dust. 

AUTHORITY

• N/A 

Please note that we thank all for responding, but only short-listed applicants will be contacted.