Manager, Financial Systems (FMG/PA 2)

Key Responsibilities

Technical/Professional: 

• Provides efficient and effective support services through the proper administration of all computerized financial system in the Finance and Accounts Unit; 
• Ensures that all hardware and software failures are properly recorded, reported and resolved; 
• Submits requests for enhancement, modification, etc. of the financial system to the Ministry of Finance; 
• Ensures the physical and data security of the prescribed financial system hardware and software and maintains its inventory; 
• Administers data access security, password security and ensures function access maintenance; 
• Maintains the Chart of Accounts; 
• Checks ad certifies Invoices re payment for goods and services in relation to hardware and software maintenance; 
• Establishes codes, customizes events and executes other technical operations in respect to the financial system; 
• Monitors daily back up of the system and effect the opening and closing of accounting periods; 
• Ensures that all accounts are kept current and all financial and other management reports are generated on a timely basis; 
• Ensures the proper management and operation of the prescribed financial system, payroll system, and the Electronic Employee Payroll Payment Stem (EEPPS) to obtain system performance and efficient computer utilization; 
• Provides training and technical assistance to authorized users; 
• Assists in the implementation and operation of the accrual-based accounting system;
• Liaises with the Ministry of Finance and the Public Service for updates and decisions on technical matters. 

Management/Administrative 

• Ensures the provision of updated guidelines and manuals to all users of the system;
• Ensures that the financial system is satisfying the accounting and reporting requirements of The Institute’s internal management, the Ministry of Finance and the Public Service and the Auditor General; 
• Participates in the development and implementation of new operational system that end users will use to perform their duties; 
• Coordinates the work flow of the various operational processes and resolve any obstacle affecting the smooth operation of the financial system; 
• Ensures that consistent practices are used throughout the Unit so as to maintain the integrity of the system; 
• Works with the IT department to meet business requirements; 
• Ensures that a system of trouble shooting is implemented to assist users in resolving problems; 
• Monitors continuously the level of accuracy of data inputs and the quality of data outputs to ensure that the system is generating accurate, complete and reliable information. 

Required Knowledge, Skills and Competencies

• Sound knowledge of Financial Management Information Systems 
• Knowledge of Government Accounting and Commercial Accounting Procedures
• Basic knowledge of System and Database Administration 
• Working knowledge of current computer system technology 

Minimum Required Qualification and Experience

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University or; 
• ACCA level 2 or; 
• NVQJ Level 5, Accounting; or 
• ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND. 
• Three (3) years working experience

Please note that only shortlisted applicants will be contacted.