Special Events Coordinator - New Providence

Essential Duties and Responsibilities

Event Planning & Management

• Work with the Director of Development to develop and implement BNT’s annual fundraising events strategy.
• Plan and execute fundraising events to achieve established revenue, attendance and engagement goals.
• Assist with the coordination of non-fundraising BNT events, including launches, ceremonies, stakeholder functions and other organizational activities.
• Develop and manage event timelines, budgets, logistics, vendors and service providers.
• Work with the Director of Development and BNT leadership to secure and coordinate event sponsorship.
• Serve as a key point of contact for event sponsors, vendors and participants.
• Support donor and sponsor stewardship through high-quality event experiences.
• Coordinate with Marketing & Communications on event promotion, branding and communications.
• Work with Human Resources to coordinate appropriate staffing and staff assignments for events.
• Collaborate with Education & Outreach to recruit, organize and activate volunteers, including corporate and community partners.
• Coordinate event setup, execution and breakdown and provide on-site management as required.
• Maintain event records and an annual calendar of fundraising and major organizational events.

Event Monitoring & Reporting

• Monitor and evaluate the performance of fundraising events against approved revenue, expenditure, attendance and engagement targets.
• Track event revenue and expenses and work with the Director of Development and Finance Department to support timely financial reconciliation following events.
• Prepare post-event reports that assess fundraising results, attendance, sponsorship performance, expenses, return on investment, participant feedback and other relevant outcomes.
• Identify lessons learned and make recommendations to improve the effectiveness, efficiency and financial performance of future events.
• Create monthly reports and other reports as required by the Director of Development and management that accurately reflect event activities, progress and performance.
• Maintain an annual calendar of BNT fundraising and major organizational events to support effective planning and coordination across the organization.
• Perform other responsibilities as assigned by the Director of Development.

Required Skills

• Degree in Business Administration, Hospitality Management, Marketing, Public Relations or a similar field.
• Proven experience in event planning and management, preferably including fundraising or nonprofit events.
• Strong project management, organizational and budgeting skills.
• Excellent interpersonal, communication and relationship-building skills.
• Experience coordinating vendors, volunteers and multiple stakeholders.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Ability to remain calm, flexible and solutions-oriented in a fast-paced event environment.
• Willingness and ability to work outside of normal business hours, including evenings and weekends, as required for events.
• Strong computing skills, including Microsoft Office applications, experience with database, donor management or event management is an asset.