Supervisor Main Stamp Vault (FMG/PA 1)

Key Responsibilities

Technical/Professional: 

• Ensures that all Stamps and Postal Order dispatches are properly identified and entered in the correct period to which they relate by: 
  • Maintaining record of all dispatches, as well as all routine or ongoing obligations;
  • Ensuring that all requisitions for each month are reviewed for all know cyclical Post Offices and that these are entered into Dispatch Cash Book; 
  • Liaising with the Deputy Postmaster General 1 and Director Payroll and Departmental Revenue regarding any new stamp denomination acquisition or dispatch, which has or will give rise to a liability on the part of the Department; 
• Ensures that all requisitions, statements, etcetera, are properly checked for probity, propriety, regularity, authenticity, etcetera, before dispatch and recording in the Dispatch cash Book: 
  • Training and guiding Officers in procedures for thoroughly checking requisitions, Dispatch Cash Book, stamps etcetera; 
  • Rechecking in details a sample of requisitions checked and passed by Dispatch Clerk; 
• Ensures that all Postmasters requisitions are dispatched correctly, and as quickly as possible, and in accordance with the F.A.A Act, its Regulations and Instructions:
  • Consulting with the Deputy Postmaster General 1, the Director Payroll and Departmental Revenue, to establish the priority basis for determining requisitions for stamps to be dispatched; 
• Manages the Stamp Vault Unit, ensuring that it achieves its objective in an efficient, effective and economical manner: 
  • Examining all incoming requisitions and correspondences submitted to the Unit and assigned to respective Dispatch Accounting Clerk (Officers) for detail, checking along with any note for their guidance; 
  • Monitoring the rate of work of stamp Dispatch Accounting Clerks (Officers), ensuring that requisitions that are assigned for checking are processed within a reasonable time; 
  • Assisting and guiding Dispatch Clerk (Officer) on technical issues or in resolving problems encountered. 
• Performs any other duties. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Teamwork and co-operation 
• Integrity 
• Good Customer and quality focus 

Functional/Technical: 

• Good knowledge of accounting principles and practices 
• Knowledge of computer data entry 
• Knowledge of the FAA Act 
• Knowledge of Government procedures and policies 
• Ability to effectively balance accounts

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/level 3; or 
• ACCA Level 1; or 
• NVQJ Level 4, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Management Studies/Business Administration from an accredited tertiary Institution; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting levels 1, 2 &3; or
• BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University. 

Special Conditions Associated with the Job:

• Required to work long hours, after hours and on weekends and public holidays, when the need arises.

Please note that only shortlisted applicants will be contacted.