Project Coordinator, Security Strengthening Technologies & Innovations (GMG/SEG 2)

JOB PURPOSE:

The Project Coordinator, Security Strengthening Technologies and Innovations is responsible for supporting the Director, Security Strengthening Technologies and Innovations in the management of activities under the Security Strengthening Project as they transition to the Major Technology Transformation Branch within the Ministry of National Security. The role focuses on providing administrative and coordination support to ensure that project activities are completed in alignment with the Ministry’s strategic objectives. 

KEY RESPONSIBILITIES:

• Assists in identifying all work packages and deliverables needed to achieve planned outputs;
• Assists in developing detailed project schedules, outlining roles and timelines for the planning period;
• Assists in finalizing schedules with all responsible parties and securing their commitment to activities and timelines; 
• Engages with stakeholders to confirm accountability and responsibility for deliverables and activities;
• Shares agreed schedules with the team, highlighting areas of responsibility; 
• Maintains an up-to-date action item and issues log; ensures timely follow-through on all open items;
• Shares the upcoming scheduled activities, highlight any delays, and flag those requiring special attention;
• Follows up on all activities and deliverables, identifying and addressing constraints, challenges, or risks;
• Updates the project schedule to reflect completed and ongoing activities; identifies at-risk activities and assists in resolving roadblocks; 
• Compiles monthly achievements, issues, risks, and constraints for project status reporting;
• Assists in developing game plans for short-term objectives and deliverables; 
• Contributes to the preparation of reports for key stakeholders; 
• Researches and sources a range of information, as required, relevant to the conduct of the Ministry’s and/or project activities; 
• Prepares and provides regular initiative/project updates (on status/impact/issues) to the Director and relevant stakeholders; 
• Develops and maintains information management systems related to the development and implementation of a monitoring and evaluation system for initiatives/projects to ensure alignment with the Ministry’s objectives; 
• Provides administrative support to team members to assist them in planning and executing their responsibilities; 
• Manages and maintains the project management software in use; 
• Participates in stakeholders’ meetings and workshops. 

Other Duties: 

• Performs any other related duties assigned. 

MINIMUM QUALIFICATION AND EXPERIENCE:

• Bachelor's Degree in Business/Public Administration or another relevant discipline.
• Exposure to project management for development would be an asset; 
• At least five (3) years of experience supporting or coordinating large complex projects;
• Experience in multilateral-funded projects would be a distinct advantage; 
• Demonstrated experience in project scheduling, monitoring, and administrative support.

SPECIFIC KNOWLEDGE, SKILLS & ABILITIES:

• General knowledge and good understanding of ICT; 
• Ability to manage remote meetings and working sessions; 
• Ability to work with a wide variety of stakeholders from various disciplines, organizations, and cultures;
• Competence in managing stakeholder, client, and supplier relationships; 
• Proficiency in MS Office Suite, particularly MS Project; 
• Excellent communication skills, particularly in reading, writing, speaking, listening, and knowledge sharing; 
• Ability to work effectively within multidisciplinary teams; 
• Good organizational, analytical, team-building, and negotiation (including conflict resolution) skills;
• Proficiency in public speaking and presentation skills. 

We thank all applicants for their interest in this career opportunity. However, please note, only short-listed candidates will be contacted.