Supply Chain Officer – (Procurement)

ESSENTIALS OF THE JOB

• Comply with all relevant Processes, Laws and Policies for the procurement of goods and services and recommend any improvement to all Internally Controlled Procedures.
• Adheres to the Department and GPL Inc. Tender Board and National Procurement and Tender Administration Regulations and Procedures.
• Liaise with key company employees to determine their product and service needs.
• Assists in the development and maintenance of the annual Procurement Plan.
• Ensures the preparation of Expression of Interests, Tenders and Contract Agreements within prescribed timelines.
• Establish and maintain a database of contracts issued for Goods and Services with an effective tracking mechanism to highlight key suppliers and GPL’s contractual obligations.
• Manage suppliers’ contracts to ensure full compliance with the delivery of goods and services with key focus on Bond submission and validity, goods and services’ delivery timelines and payments.
• Assist in the timely acquisition of Heavy Fuel Oil (HFO), Light Fuel Oil (LFO) and Lubricants under the guidance of the Inventory Department and Operations Division (Generation).
• Establish and maintain a system of Heavy Fuel Oil, Light Fuel Oil and Lubricants volumes procedure along with prices to guide fuel and lubricants analysis and support informed decision making.
• Overlook all transactions with the Guyana Revenue Authority regarding Duty Free Letters, working closely with Shipping Agents and Broker regarding timely clearance of fuel and lubricants.
• Overlook and advise in the development and implementation of purchases (Foreign) to ensure prompt acquisition of materials and equipment.
• Orients, mentors, coach direct reports and where required take necessary steps to improve poor work performance.
• Injects all efforts to achieve Key Performance Indicators set out in the Department Performance Plan.
• Comply with all Occupational Safety and Health procedures and legislation.
• Perform other duties that may be assigned to you within the scope of your employment, from an Authorized Officer.

KNOWLEDGE, SKILLS & ABILITIES:

• Adaptability & Ability to Manage Change
• Decision-Making / Analysis & Problem Solving
• Financial Management
• Knowledge of Procurement Principles and Practices relating to Procurement
• Knowledge of Procurement Management Software
• Conversant with the Standard Terms and Conditions of Electric Services,
• Electricity Sector Reform Act, GPL’s License and National Procurement Act.
• Knowledge of Microsoft Excel

Required Qualifications and Experience

• Bachelor’s Degree in Business Management/Accountancy or any related field, with at least five (5) years’ experience in Procurement Management.