Senior Public Procurement Officer (GMG/SEG 1)

KEY RESPONSIBILITIES:

• Assists with the preparation of the Region’s Annual Procurement and Unit’s Operational Plan
• Coordinates public procurement tender closing and opening exercises
• Ensures that all contracts prepared are submitted for review by the Legal Department
• Provides the relevant information to facilitate the preparation of the Quarterly Contracts Award report
• Prepares, reviews and uploads standard bidding documents in keeping with Public Procurement guidelines
• Prepares addenda to tender documents as necessary
• Maintains database with current cost and location of goods, works, and services and establishes links with ones in other government agencies
• Assists with negotiations with suppliers/contractors to obtain the best process and value for money
• Ensures that Tender Documents are prepared in accordance with GOJ standards, and are disseminated timely and accurately
• Procures goods and services on a competitive basis without compromising quality and value for money
• Maintains a log of the procurement activities assigned and reviews all records of purchased goods including their costs, deliveries and inventories
• Reviews tender reports for submission to the Procurement Committee, Organization Sector Committee, Contract Committee and OPM
• Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination
• Advises, supports and assists employees on all aspects of the procurement process and procedures
• Ensures that Procurement Committee and Organization Sector Committee submission requirements are adhered to and that proper documentation in respect of received Bids/Proposals are maintained
• Assists the Director of Public Procurement in setting priorities and formulating procedures
• Advices the Director of Procurement or Director of Administration on suppliers’ reliability/suitability and performance
• Attends meetings of the Procurement and Contracts Committee in the absence of the Director of Procurement
• Provides Guidance to external/internal customers on the Ministry’s procurement policies and procedures
• Ensures that procurement practices conform with the relevant Acts
• Assists with providing leadership and guidance to direct reports through effective planning, delegation, communication, training, monitoring and coaching
• Assists with establishing and maintaining a system that fosters a culture of teamwork, employee empowerment and commitment to the Unit and organization’s goals
• Any other duties assigned

SPECIFIC KNOWLEDGE/SKILLS REQUIRED:

• Excellent written and oral communication skills with the ability to interact with individuals at all levels
• Excellent leadership skills
• Strong problem solving and decision making skills
• Well developed planning, organizing and time management skills
• Proficiency in the relevant computer applications
• Good Knowledge of the Ministry’s Policies, Practices and Procedures
• Good Knowledge of the stipulations of the FAA Act
• Working knowledge of GOJ Procurement Guidelines and the Public Procurement Act

SPECIFIC CONDITIONS ASSOCIATED WITH THE JOB:

• A highly demanding environment with numerous critical deadlines
• May be required to visit suppliers to determine the quality of goods to be procured
• May be required to work beyond normal working hours and on weekends

MINIMUM QUALIFICATION & EXPERIENCE:

• Bachelor's Degree in Management Studies, Accounting, Business Administration, Public Administration, Public Sector Management, Economics or any other related field
• Certificate in Public Procurement UNDP/CIPS Level 2 and MIND, or INPRI Level 3 and MIND
• Three (3) years experience in a related field

OR

• ACCA Level 2
• Certificate in Public Procurement, UNDP/CIPS Level 2 and MIND, or INPRI Level 3 and MIND
• Three (3) years experience in a related field

OR

• Diploma in Business Administration, Accounting or any other related field
• Certificate in Public Procurement, UNDP/CIPS Level 2 and MIND, or INPRI Level 3 and MIND
• Five (5) years experience in a related field

ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED