Grants Finance Manager

Key Responsibilities:

Budget management

• Ensure that all different budgets (PR and SR) for the grant are correctly coded and uploaded in a timely manner into the Sun system.
• Ensure that purchase requests are reviewed on time and within budget. Issues raised are resolved to their conclusion.
• Examine and analyze all proposals for budget reallocation.
• Review and ensure that budgets, reallocations and changes to RP and RS are accurate, well analyzed, documented and communicated.

Financial Reports and Analysis

• Prepare a quarterly financial report in accordance with WV standards.
• Prepare a consolidated financial report (PR&SR) for the different components on a monthly basis.
• Complete the donor PU/DR report template on a semiannual and annual basis.
• Prepare a financial analysis on shipments, disbursements, funding levels, proposed reallocations, etc.
• Prepare presentations for workshops, meetings, etc.

SRs Management

• Timely review of subbeneficiaries' fund disbursement requests.
• Followup to ensure that funds are disbursed in a timely manner and that a notification is sent to subscribers.
• Followup to ensure that subrecipients' financial reports are submitted on time and accurately.
• Followup to ensure the timely submission of financial office review comments, audit reports to subrecipients, and the resolution and closure of any issues raised.

Compliance, Audit and Risk Management

• Leading the ACL expenditure verification process
• Lead the internal and external audit process.
• Lead the project closure process in a timely and accurate manner.
• Preparing liquidity requests in a timely manner to avoid liquidity problems.
• Consolidate and monitor expenditure projections for all elements of the grant in order to reduce the absorption rate.
• Followup to ensure that files, including financial supporting documents, are accurate, accessible and fully signed and stamped.
• You ensure that all SA and PA transactions are carried out and recorded in our accounting system accurately and on time.
• Complete the necessary LDRs, leave requests, and backups in the system correctly and on time

Cash management and account balances

• Review and ensure that monthly bank journals and bank reconciliations are completed and approved on time.
• Monitoring to ensure timely payment to suppliers, including warehousing.
• You ensure the accurate quarterly review and reimbursement of funds to internal accounts. Ensure a clear audit trail of the process.
• Ensure that the balances of RS advance accounts, regularization accounts and staff advances are up to date and reconciled.
• Ensure continuous monitoring of funding levels and the accounting of revenues in the accounting system.
• You ensure that all payments and banking issues are properly documented and resolved.

Capacity building and staff management

• Prepare the staff orientation plan
• Ensure timely staff evaluations, in accordance with WV guidelines.
• Timely communication of information, feedback, workshops, training sessions, meetings for staff attendance and participation, etc.
• Continuous capacity building for staff in the workplace
• Ensure that mandatory WV trainings, donor trainings/workshops and internal stakeholder groups are completed on time.
• Ensure timely attendance and participation in staff meetings, donor discussions and other discussions as required.

Qualifications

• Over 8 years of experience in the financial management of various donor funds and the management of subrecipients. Experience with global funds is a major asset.
• Bachelor's degree, Diploma in Finance/Business Administration/ or Economics

Certificate in Grants Management

• Ability to communicate quickly, follow up and manage subrecipients.
• Ability to articulate and communicate ideas satisfactorily, both orally and in writing, to various stakeholders.
• Excellent working knowledge of GAAP and/or government donor regulations and requirements.
• Technical and supervisory expertise in the development of management systems, internal controls, policies and procedures.
• Good knowledge of accounting software, preferably Sun System; advanced level in Microsoft Excel.
• Be able to capitalize on key opportunities to mitigate business risks.
• Able to work with minimal supervision
• Good interpersonal skills
• Ability to work in a multicultural environment with multinational staff.